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  • Management Notes On – Recruitment Process – For W.B.C.S. Examination.

    Recruitment is a process of finding and attracting the potential resources for filling up the vacant positions in an organization. It sources the candidates with the abilities and attitude, which are required for achieving the objectives of an organization.Continue Reading Management Notes On – Recruitment Process – For W.B.C.S. Examination.

    Recruitment process is a process of identifying the jobs vacancy, analyzing the job requirements, reviewing applications, screening, shortlisting and selecting the right candidate.

    To increase the efficiency of hiring, it is recommended that the HR team of an organization follows the five best practices (as shown in the following image). These five practices ensure successful recruitment without any interruptions. In addition, these practices also ensure consistency and compliance in the recruitment process.

    Recruitment process is the first step in creating a powerful resource base. The process undergoes a systematic procedure starting from sourcing the resources to arranging and conducting interviews and finally selecting the right candidates.

    Recruitment Planning

    Recruitment planning is the first step of the recruitment process, where the vacant positions are analyzed and described. It includes job specifications and its nature, experience, qualifications and skills required for the job, etc.

    A structured recruitment plan is mandatory to attract potential candidates from a pool of candidates. The potential candidates should be qualified, experienced with a capability to take the responsibilities required to achieve the objectives of the organization.

    Identifying Vacancy

    The first and foremost process of recruitment plan is identifying the vacancy. This process begins with receiving the requisition for recruitments from different department of the organization to the HR Department, which contains −

    • Number of posts to be filled
    • Number of positions
    • Duties and responsibilities to be performed
    • Qualification and experience required

    When a vacancy is identified, it the responsibility of the sourcing manager to ascertain whether the position is required or not, permanent or temporary, full-time or part-time, etc. These parameters should be evaluated before commencing recruitment. Proper identifying, planning and evaluating leads to hiring of the right resource for the team and the organization.

    Job Analysis

    Job analysis is a process of identifying, analyzing, and determining the duties, responsibilities, skills, abilities, and work environment of a specific job. These factors help in identifying what a job demands and what an employee must possess in performing a job productively.

    Job analysis helps in understanding what tasks are important and how to perform them. Its purpose is to establish and document the job relatedness of employment procedures such as selection, training, compensation, and performance appraisal.

    The following steps are important in analyzing a job −

    • Recording and collecting job information
    • Accuracy in checking the job information
    • Generating job description based on the information
    • Determining the skills, knowledge and skills, which are required for the job

    The immediate products of job analysis are job descriptions and job specifications.

    Job Description

    Job description is an important document, which is descriptive in nature and contains the final statement of the job analysis. This description is very important for a successful recruitment process.

    Job description provides information about the scope of job roles, responsibilities and the positioning of the job in the organization. And this data gives the employer and the organization a clear idea of what an employee must do to meet the requirement of his job responsibilities.

    Job description is generated for fulfilling the following processes −

    • Classification and ranking of jobs
    • Placing and orientation of new resources
    • Promotions and transfers
    • Describing the career path
    • Future development of work standards

    A job description provides information on the following elements −

    • Job Title / Job Identification / Organization Position
    • Job Location
    • Summary of Job
    • Job Duties
    • Machines, Materials and Equipment
    • Process of Supervision
    • Working Conditions
    • Health Hazards

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